Display Guidelines

Region 6 Display Guidelines & Rules

Appropriate design materials may be arranged on multiple mats or panels, as long as they are no larger than 4’X8′, and fit in the available display area provided to each design entry.  For design areas other than sound, the use of any electrical device (lights or anything needing an electrical outlet) is not allowed.

All design materials must be labeled with: the play title and playwright; act and scene; and the student designer’s name. Wherever possible the name of the designer’s college or university should not be visible on the front of any materials. The designer’s return address should be on the back of each item of the entry.

The focus of your exhibit should be on your work. Clean presentations that do not draw attention away from your sketches, photos, research, etc. are recommended. Remember, the respondents have been around the block, and a distracting presentation with lots of hoopla and fringe, etc., will not make them think more highly of your work. A neutral background that is well arranged and clearly and neatly labeled will show your work off better. Generally, respondents like to see your process—research, preliminary sketches, final sketches/models/drafting and if a realized production, production photos. Several good, larger (5” x 7” or 8” x 10”) photos are better than lots of smaller ones that we can’t see very well. Arrange the research, sketches, and if applicable, production photos in a manner in which we can see a clear connection between these different phases of your work.

The regional festival, its hosts and volunteers are not responsible for item lost or stolen from the display area or its environs.  Print out photos and other materials.

All scenic, costume, lighting, graphics and makeup-design exhibits will be on a 4’ x 8’, 2” thick foam panel. All other projects will sit on ½ of a 8’ long table. Scene Painting may be on either surface. You must not extend your exhibit beyond these spaces.

Computers are permitted for sound exhibits only.  No power will be provided except in the sound room.

No dimensional materials permitted other than scenic models, as they interfere with sightlines of other exhibits and impede traffic flow through the exhibit. Models and show bibles may be exhibited on music stands.

No resumes or business cards with exhibits.

Guidelines For All Design Categories

These guidelines are presented in the hope that the students’ selection of material will reflect their creative process; that they will be encouraged to display the development of their design, as it reflects their unique vision – while demonstrating an understanding of industry standards in each area of design.

Process: a demonstration of process is key to a good design display. Respondents at the regional and national levels look for specific documentation of the steps taken to arrive at the final design.

Respondents often have difficulty in relating the final design to a particular script. The relationship between the script, design idea, design approach, and the final design should be made as clearly as possible. It is recommended that designers include at least three drawings showing progression from initial idea to final design.

All entries should include as much documentation of process as possible.

Design Approach: a concise statement of the design idea or approach, also referred to as a concept statement, to the production should be included. Provide an additional copy at check-in for the respondent.

The design statement should be presented in a clear and readable format, mounted separately from any other documentation. Statements should not exceed one page. Your Design Approach should include:

  • What you think the play is about (theme)
  • How you chose to emphasis this theme (in terms of your design approach or concept)
  • How you did this with your design (style, design elements, etc.)

Photographic Documentation

  • Poor quality photographs plague the displays and hamper the evaluation process.
  • Extreme care should be made in selecting production photos for display.